Do you know that all the companies should submit an annual return to the Registrar for every calendar year? If you are still new to the world of business, you may not know this fact. You do not need to do so in the calendar year which you have just incorporated the company. However, after the first year, you need to submit the annual return within 30 days from the anniversary of the date of your company’s incorporation. If you need help on this, you may contact a corporate secretarial firm in Johor Bahru.
The information that should be included in the company’s annual return is the nature of the business, the registered office address, as well as the address at which the company runs its business including branch if there is any. Also, the annual return should contain the address where it keeps its financial records and the register of members if it does not keep these documents at its registered office.
If the company has a share capital, then in the annual return, it should include the summary of the company’s shareholding structure, and this includes debentures. Besides, other information that the company should include in the annual return includes the particulars of its directors, managers, secretaries and auditors, as well as the list of the company’s members. It needs to include the sum of its indebtedness and other information that the Registrar requests for.
The Registrar has the power in determining the way and form that the company should submit the annual return. This document requires the signature from the company’s secretary or director. If all the information mentioned above remained unchanged from the previous annual return, the company could submit a statement with the signature from a secretary or director which certifies that all the matters stated last year stayed the same.
There are some cases where some of the public companies have more than 500 members and have provided reasonable facilities and opportunities for an individual to check and take copies of their lists of members as well as the particulars of shares (Also see Registering the Allotment of Shares) transferred. In such cases, the companies do not need to include the list of their members in the annual return if it has included a certificate issued by the secretary stating that the companies apply to such a situation, as well as a list that shows the prescribed particulars of the 20 largest holders of every category of equity shares.